Frequently Asked Questions

If you have any questions, or would like to discuss how Kiwi Bid Support can assist you, get in touch with our Director, Piers Riley. Mobile: 027 32 32 191 Email: piers@kiwibidsupport.co.nz

Simply get in touch with us via our contact form, email, or phone to discuss your requirements. We’ll arrange an initial consultation to understand your needs, the scope of the tender, and how we can best assist you in preparing a winning submission.

GETS stands for Government Electronic Tender Service. It is one of the most common platforms where Government ROIs, RFIs, RFPs, RFQs and many other tender types are published. The site is also used by Government Agencies and Councils to publish invitation only tender processes. You can assess the GETS website to track live tenders by using this link: GETS

A standard Government bid structure generally consists of two main components: non-price attributes and price attributes. RFPs typically specify the scoring criteria and weighting distribution between these two attributes. Suppliers are often provided with templates to streamline the proposal process, and there may be occasional opportunities to include attachments for additional support to enhance their proposals.

Yes, over 90% of the work we do are NZ based Government tenders. Most of the Government tenders we work on are procured via GETS. Our team have an exceptional understanding of how the evaluators score your response against the tender criteria - this is how we are able to deliver such high win rates for our clients.

Absolutely. We have a proven track record of navigating government tender processes. Our team is well-versed in the intricacies of government procurement, ensuring compliance and maximising your chances of success.

Our bid consultancy provides comprehensive services to support your organisation in preparing and submitting successful bids. This includes bid writing, strategy development, document review, and submission management.

Yes, we have experience assisting clients with international bids. Our consultancy has a global reach, and we can provide support in identifying opportunities, understanding local regulations, and coordinating cross-border bid submissions.

We offer a comprehensive range of services, including tender writing, bid management, proposal writing, and editing services. Our team specialises in helping businesses craft compelling, compliant, and competitive tenders to win contracts across various sectors.

Certainly, we provide tailored training sessions and workshops for in-house bid teams. Additionally, we've established partnerships with dedicated Business Development trainers to offer comprehensive training. Our objective is to equip your team with the skills and knowledge necessary to elevate their capabilities in bid preparation and submission.

We manage the majority of the process for you, including drafting, research, and compliance checks. However, your input is crucial for providing key information about your business, past performance, and other specific details needed to make your bid stand out.

Absolutely. We offer a range of services that can be customised to suit your needs. Whether you need help with strategy, proofreading, or the final submission, we are here to support you at any stage of the tender process.

The timeline depends on the complexity of the tender and how quickly we can gather the necessary information. We recommend engaging us as early as possible in the tender process to ensure sufficient time for a thorough and polished submission.

We specialise in various tender types, including government tenders, local council contracts, construction tenders, professional services bids, and supply chain tenders. Whether you're a small business or a large corporation, we can tailor our services to meet your needs.

Yes, we provide post-submission services, including debrief support if you're unsuccessful. We can help you analyse the feedback to improve your future bids and refine your tendering strategy.

We thoroughly review all tender documentation to ensure compliance with the specified requirements. Our team follows a structured process, including quality assurance checks, to guarantee that every aspect of the tender is addressed, from eligibility criteria to submission format.

Yes, while we recommend starting early, we understand that opportunities may arise with tight deadlines. Our team is equipped to handle urgent tender submissions, ensuring that your bid is completed accurately and on time without compromising on quality.

The timeline varies based on the complexity and scope of the bid. Generally, we recommend starting the process at least three weeks before the submission deadline. However, we can accommodate shorter timelines for urgent bids.

Yes, our team is capable of managing multiple tenders simultaneously, ensuring that each submission receives the attention it deserves while maintaining strict deadlines and quality standards.

We work closely with your team through interviews, questionnaires, and document reviews to gather the necessary information. We also help identify key strengths, past project successes, and case studies that can strengthen your bid.

Yes, we have a strong track record of helping small businesses and start-ups navigate the tendering process. Whether you're new to tendering or need assistance crafting a competitive bid, we can help you position your business for success.

Yes, we offer support for clarifications and follow-up questions that may arise after submission. Our team can help draft responses that address the buyer’s queries while reinforcing your proposal’s key strengths.

Yes, we offer tailored training sessions and workshops to help your team improve their tender writing skills. Our training covers key areas such as bid strategy, compliance, and persuasive writing techniques, giving your team the tools to write successful tenders in the future.

Absolutely. We also assist with general business proposals, grant applications, and other commercial documents that require a structured and persuasive approach. We can adapt our writing to fit any business opportunity.

We support a wide variety of sectors across New Zealand and Australia. For insights on the sectors we are experienced in, please visit our sectors page.

We have experience working across a wide range of industries, including construction, transport, healthcare, IT, education, professional services, and government contracts. Our team has a deep understanding of sector-specific requirements, ensuring your tender aligns with industry expectations.

We take confidentiality seriously. Our team is committed to implementing robust security measures to safeguard your bid information. We are open to signing confidentiality agreements to further assure the protection of your sensitive data.

We take confidentiality very seriously. All information shared with us is handled under strict non-disclosure agreements (NDAs) and data protection policies. Your business details and tender documents are kept secure and private at all times.

Our pricing depends on the size and complexity of the tender. We provide fee estimates before each engagement so that there are no surprises. For some tenders, we are able to offer a success fee approach to significantly reduce your upfront submission cost. For further information on our pricing, please visit our Pricing Page. If you would like to discuss our pricing approach further, please contact our Director, Piers Riley on: Mobile: 027 32 32 191 Email: piers@kiwibidsupport.co.nz

Our pricing structure is flexible and can be tailored to meet your specific needs. We offer options such as hourly rates, day rates, or fixed prices. We can discuss and agree upon the pricing model that aligns best with your budget and requirements.

A tender is a formal process where organisations invite businesses to submit offers for contracts. An RFP (Request for Proposal) is typically more detailed, asking for a proposed solution alongside pricing, and it may involve negotiations. An RFQ (Request for Quotation) focuses more on pricing for a specific service or product. We can assist with all three types of submissions, ensuring your business provides a competitive and compliant response.

A Bid and Tender Manager is a professional responsible for overseeing and managing the entire bid process within an organisation. This role involves coordinating the preparation and submission of bids and tenders in response to requests from potential clients or customers. The Bid and Tender Manager works closely with various teams, including sales, project management, and subject matter experts, to gather the necessary information, develop compelling proposals, and ensure that submissions meet all requirements and deadlines. They play a crucial role in enhancing the organisation's chances of winning contracts by employing strategic planning, effective communication, and a deep understanding of the bidding landscape.

A Bid and Tender Writer is a professional who specialises in crafting compelling written proposals and submissions in response to requests for bids or tenders. Their primary responsibility is to articulate an organisation's capabilities, experience, and value proposition in a way that aligns with the requirements outlined in the bid or tender documents. These writers possess a keen understanding of the specific industry or sector, as well as the ability to communicate complex information clearly and persuasively. Bid and Tender Writers work closely with subject matter experts, project managers, and other stakeholders to gather the necessary information and ensure that the bid addresses all the criteria set forth by the client or contracting authority. Their goal is to create a persuasive and competitive submission that maximises the chances of winning the contract or project.

An Executive Summary is a concise overview of a document, report, or proposal that provides a snapshot of its key points, findings, or recommendations. Typically found at the beginning of a document, the executive summary aims to give busy readers, often executives or decision-makers, a quick understanding of the main content without delving into the details. It highlights the purpose, scope, and major outcomes, allowing readers to grasp the essential elements and make informed decisions about whether to delve further into the document.

There are numerous opinions that exist on the ‘correct length’ of an executive summary. We advise that instead of focusing on the length, ensure that the Executive Summary fulfils its intended purpose. Our suggestion is to determine its length based on the necessary information required to convey the message, all while adhering to essential guidelines, that we will be happy to share with you.

Our team boasts extensive experience in managing bids across diverse industries and sectors. We have successfully handled bids for government contracts, private sector projects, and international opportunities.

Our consultancy stands out due to our proven success rates, access to sector specialists, and a client-centric approach. We prioritise understanding your unique needs and tailor our services to ensure the highest quality bid submissions.

Outsourcing bid writing to our consultancy offers several advantages, including access to specialised expertise, increased chances of winning bids, time savings for your internal teams, and the assurance of a professionally crafted proposal that meets all requirements.

Our expertise ensures your tender submissions meet all requirements while highlighting your business's strengths. We help you save time, avoid common mistakes, and increase your chances of winning valuable contracts by presenting your business in the best possible light.

While success rates can vary depending on the competitiveness of each tender, we have a strong track record of helping clients win contracts across various industries. We focus on delivering high-quality, compliant, and persuasive bids tailored to each opportunity.

We provide eligibility assessments to ensure your business meets the required criteria before you invest time and resources into a tender. We review the tender documentation and guide you through the qualification process.